Job Description

Description: Administrative Assistant for the Educational Service Center of Central Ohio's Alternative Education Program Ventures II. The program supports youth in grades middle- high school from school districts in and surrounding Franklin County. Administrative assistant will assist with calls and questions from school districts, parents/caregivers, and vendors. This role requires data collection, reporting requirements, student intake and withdrawal processes, data entry, and working with the ESCCO's business services department and other duties as assigned.

This position is paid through the ESC-Council of Governments

Minimum Qualifications:

• High school diploma
• Satisfactory pre-employment skill test score, if required, post-secondary secretarial or office management training is desirable
• Documentation of a clear criminal record in compliance with state statute.
• Complies with drug-free workplace rules and Board policies
• Strong organizational, planning, and project management skills
• Proficient in oral and written communication skills
• Ability to compute mathematical data accurately
• Strong multi-tasking ability and problem-solving skills
• Demonstrated proficiency in office protocol and the use of information technology systems
• Demonstrated accuracy in data entry, spelling, proofreading, and the correct use of grammar
• Demonstrated proficiency in the use of office and/or other management information software
• Collaborative disposition among co-workers and clients
• Pleasant and professional telephone etiquette and experience operating a multi-line system

Note : This assignment may require a valid driver's license and access/availability of reliable of a reliable vehicle. Employees must meet all prerequisites and ongoing qualifications to be covered by the service center's insurance carrier.

FLSA Classification: Non-Exempt

Reports To: Assigned Supervisor

Job Objectives: Provide professional, confidential support services necessary for the effective delivery of administrative services.

Responsibilities and Essential Functions: “The following duties are representative of performance expectations; however, the list below is not ranked in order of importance.”

• Performs administrative support duties that facilitate effective administrative operations
• Uses independent judgment and takes the initiative to perform tasks independently
• Identifies and implements procedures that improve productivity
• Organizes and maintains a functional filing system that ensures the safe retention and efficient retrieval of office records in accordance with Ohio's records laws
• Upholds Board policies and follows administrative guidelines and procedures
• Promotes a favorable image of the service center
• Supports community/school partnerships that enhance the service center's operational effectiveness
• Respects personal privacy and maintains confidentiality of privileged information
• Answers the telephone, directs calls based on the nature of the inquiry, takes/delivers messages, and manages calls efficiently to keep telephone lines open
• Maintains an office calendar and schedules appointments as directed
• Acknowledges visitors.? Determines the reason for their visit.? Answers questions.? Verifies appointments.? Directs visitors to the appropriate person or office
• Keeps current with program, policy, and procedure changes and informs staff about relevant issues as directed.? Refers inquiries requiring policy interpretation to administrators
• Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.).
• Verifies the accuracy of database information as directed
• Composes and types routine correspondence, memos, notes, forms, etc.
• Collects, compiles, edits, and types statistical data and reports as directed
• Uses photocopying, duplicating equipment, and computer printers to produce documents, fix minor equipment malfunctions, and contact appropriate staff to schedule repairs as needed
• Maintains office transaction records (e.g. receipts, expenditures, etc.)
• Processes mail and faxes (i.e., incoming, outgoing, and interoffice)
• Types, duplicates, assembles, and processes routine and special mailings
• Helps gather information and type grant/foundation proposals as directed
• Assists with committee assignments and/or special projects as directed
• Prepares purchase orders as directed, and maintains procurement information (e.g., transmittal letters, contracts, confirmations, warrants, price agreements, etc.).
• Monitors and reorders office supplies to maintain reliable service levels
• Maintains forms related to administrative guidelines/procedures and program functions
• Keeps files and supplies properly stored to maintain an orderly office
• Periodically discards archived records as directed, following the records retention and disposal schedule adopted by the board
• Takes precautions to ensure staff/student safety, watching for behavior that may indicate a problem and working with staff to eliminate unacceptable behavior
• Reports evidence of suspected child abuse and neglect as required by law
• Keeps current with advances in office technology and updates office procedures as needed
• Cross-trains with other support staff as directed and offers assistance when needed.
• Participates in staff meetings and professional growth opportunities as directed
• Accepts personal responsibility for decisions and conduct
• Maintains positive rapport with agency staff and serves as a positive role model for others
• Performs other specific job-related duties as directed by the Superintendent or his/her designee.

“Job performance is evaluated according to the policy provisions adopted by the Governing Board of the Educational Service Center of Central Ohio.”

Conduct: Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment with the ESC.

Terms of Employment: Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Each staff member has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

Salary: Commensurate with experience and in accordance with specified salary schedule

Application Procedure: Please complete the employment application through this online system,

Job ID 22199

May 2025

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

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